The Family Educational Rights and Privacy Act of 1974 (FERPA Regulations)
The Family Educational Rights and Privacy Act of 1974, as amended, applies to students at New England Law | Boston. FERPA details students’ privacy interests and delineates procedures for students to access certain records. These procedures for access include:
1. The inspection and review of the student's education records within 45 days of the day the law school receives a request for access. Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, s/he will advise the student of the correct official to whom the request should be addressed.
2. The opportunity to request the amendment of education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy interests under FERPA.
- A student who wishes to ask the law school to amend a record should write the law school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
- If the law school decides not to amend the record as requested, the law school will notify the student in writing of the decision and of further hearing procedures regarding the request for amendment.
3. In addition, consistent with FERPA, New England Law | Boston discloses personally identifiable information from the student's education records only with the student’s written consent, except to the extent that FERPA authorizes disclosure without consent.
One such exception involves disclosure to school officials with legitimate educational interests.
- A school official is any person employed by the law school in an administrative, supervisory, teaching, academic, research, or support staff position; a person or company with whom the law school has contracted as its agent to provide a service instead of using the law school’s employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks; or a person employed by the law school who assists an employee or student serving on an official committee.
- A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the law school, including, but not limited to, serving on any disciplinary or grievance committee, providing a service or benefit relating to the student or student’s family (such as health care, counseling, job placement or financial aid) or disclosure of information in response to a judicial order or legally issued subpoena. In addition, exceptions concerning the privacy of student educational records include access by school officials at other schools where the student seeks to enroll, access by federal educational and auditing officers and access by accrediting organizations.
- With the exception of subpoenas, which are reviewed by the Associate Dean (or his or her designee), the Registrar is responsible for determining the legitimacy of each request for information.
4. A student may file a complaint with the U.S. Department of Education concerning any alleged failures by New England Law | Boston to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-4605.
There are occasions when New England Law | Boston releases student directory information to outside organizations. The organizations are educational, governmental, legal, or law school related entities. In addition, student directory information can be made available internally to other students via the “Student Webmail” e-mail system, and other avenues.
Student directory information consists of:
- name, address, telephone listing, electronic mail address
- date and place of birth
- field of study
- enrollment status (full, part-time, graduate)
- degrees & awards received
- dates of attendance
New England Law | Boston offers students the opportunity to “opt out” of being listed in the school directory. By signing and submitting the Opt Out form provided in student orientation packets, students are requesting the law school not list their name and e-mail address in the “Student Webmail” address book, nor make any student directory information available unless required by law.
Click here for a link to the Opt Out Form.
FERPA Frequently Asked Questions (FAQ)
Q: May I view my New England Law student file?
A: Students may view most of their student file, including their law school application, resume, past student requests, undergraduate transcript etc. Students may not view any letters of recommendation that they have previously waived their rights to read.
Q: May I make copies of my student file?
A: Copies can only be made of the following documents:
- The first page only of the LSAC report
- Letters sent to students by New England Law
- Student Request Forms
- Student resume
Copies cannot be made of the following documents:
- Entire LSAC report
- Letters of recommendation
- Undergraduate transcript
- Student law school application
- Immunization Records
Q: How do I request to view my student file?
A: To view your file, you must fill out a Student Request Form, either online or in the Registrar’s Office. The office will then let you know a time you may view your file.
Q: Are other people able to view my file?
A: Yes, but only with your permission. Please visit the Forms webpage to print off and submit the Authorization for Release of Information Form, which you may use to grant permission to release information to third parties (professors, departments, other institutions, etc). Please submit the form to the Registrar's Office.
Q: Can a copy of my law school application be sent to the State Bar to which I am applying?
A: Yes, while students may not obtain copies of their application, the Registrar’s Office may send a copy directly to a Board of Bar Examiners.
Q: Is it possible for my parent(s) to make a request, such as an enrollment letter request, on my behalf?
A: Requests for student information, including loan deferments, letters, grades, schedules, address change, etc., should be made by the student. It should be noted that parents’ requests will generally not be processed by the Registrar’s Office unless they fit within one of the narrow exceptions contained in FERPA.